How to Use Microsoft Office Outlook 2007

How to Use Microsoft Office Outlook 2007

Microsoft Outlook 2007 is one of the most widely used corporate e-mail systems throughout the United States. If you are planning to get an office job, you will need to know how to operate Outlook. Although Outlook has a variety of helpful tools to aid you in sending e-mails, it is a relatively simple application to learn. There are just a few necessary features to understand in order to operate the Outlook application effectively.

Difficulty: Moderate

Instructions

1.      Step 1

Open Outlook by double-clicking the Outlook icon on the desktop. If there is no Outlook icon on the desktop, click on the "Start" menu and go to the "Microsoft Office" folder. It will show you the available Microsoft Office applications, which includes Outlook.

2.      Step 2

When Outlook opens, your inbox will automatically appear, and your received e-mails will be listed. Double-click on an e-mail in your inbox to open it in a new window. When you are finished reading the e-mail, click on the "X" in the upper-right corner to return to your inbox.

3.      Step 3

Navigate between the Outlook folders. There will be several default Outlook folders in the navigation pane on the left side of the Outlook application. These folders include the "Inbox" and "Sent Items" folders. You can move back and forth between the folders by clicking on the appropriate icon.

4.      Step 4

Create a new message by clicking on the "New" button in the Outlook toolbar. A new window will open in which you can type your e-mail. Add the person's e-mail address to the "To" field, and add additional names to the "CC" field if you want to send a copy of the e-mail to someone or "BCC" if you want to send a copy of the e-mail to someone without the other recipients' knowledge. Fill in the "Subject" field with the subject of your e-mail, and use the main window to type the body of your e-mail.

5.      Step 5

To attach a file, click the "Attach File" button in the e-mail message toolbar. A pop-up window will appear in which you can browse for the file. When you locate the file, select it and press the "Open" button to attach.

6.      Step 6

Use the address book to store commonly used addresses. Create a new contact by selecting "New" under the "File" menu, then choosing "Contact." A "New Contact" window will open. Enter the information you would like to include for that contact. Possible information includes name, e-mail address and phone number, as well as company name. You can type a unique name for the person in the "Display As" field to help identify the person. When you are finished, select "Save" and close the window. To send an e-mail using the addresses already stored in the address book, click the "To" button to bring up your stored e-mail addresses. Choose a person's name, and click the "To," "CC" or "BCC" buttons to add the addresses to the appropriate field. Click "OK" when finished.

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